Booklet Printing for Conferences & Trade Shows
Booklet printing for conferences and trade shows, from pocket agendas to full exhibitor guides. Order by 12pm, it ships the next business day, and we can send it straight to your venue or hotel.
The 5.5 × 8.5 pocket agenda
If you print one thing for your conference, make it a half-letter agenda. At 5.5 × 8.5 it fits in a jacket pocket or tote bag, holds a full schedule plus speaker bios and a floor map, and opens to an 11 × 8.5 spread for a two-page session grid. A 16 or 24 page booklet covers most one- and two-day events.
Tip. Put the session grid on the center spread. Saddle-stitched booklets open flattest in the middle, so attendees can find it in one move.
Conference and trade show sizes
- 5.5 × 8.5 Pocket agendas and programs
- 4.25 × 5.5 Mini schedules and maps
- 8.5 × 11 Exhibitor and sponsor guides
- 6 × 9 Attendee guides and workbooks
- 4 × 9 Booth handouts for racks
What to print for your show
Organizers and exhibitors need different things. Here is what each side usually orders.
For organizers
- Agendas and session schedules
- Exhibitor guides and booth directories
- Speaker bios and abstracts
- Sponsor prospectuses
- Workshop workbooks on writable paper
For exhibitors
- Product catalogs for the booth
- Company overviews to hand to leads
- Rack-size booklets for the table
- Price and spec sheets bound together
Shipping to the venue or hotel
Enter the venue, convention center or hotel address at checkout and we ship it there. We ship from Brooklyn, NY or Long Beach, CA, whichever is closer to the event. Economy shipping is free on every order (arrives in 4–5 business days), UPS® Ground and FedEx 2Day® are free on orders of $99 or more, and UPS® Next Day Air is a paid upgrade when the clock is tight.
Label it clearly
Put the attendee or exhibitor name and the event name in the address so the front desk or dock knows where it goes.
Check receiving rules
Many hotels and convention centers have their own rules for accepting packages. Ask them before you order.
Plan your dates
Use our Fastest Turnaround page to see delivery dates to the venue's ZIP code.
Working back from show day
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Lock the agenda
Final session changes always come late. Build your file at the finished size with 0.125 in bleed so it's ready when they do.
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Order by 12pm
Upload your PDF and order before noon. A real person checks it and sends a proof.
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Approve quickly
The proof is included in the next-business-day ship time, so a fast approval keeps you on schedule.
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Ship to the show
Booklets go out to the venue, hotel or your office. No rush fees, ever.
Conference booklet printing FAQ
How many pages can a conference program have?
8 to 96 pages, in multiples of 4, with the cover counting as 4. Programs with 40 or more pages get a square-back spine at no extra cost.
Can I order different booklets for the same event?
Yes. Add each one to your cart separately, such as a pocket agenda and a letter-size exhibitor guide. Each cart line takes up to 2,500 booklets.
Our attendance is over 2,500. What now?
Request a custom estimate for larger runs.
What paper is best for a workshop workbook?
Use 70 lb or 80 lb opaque smooth inside pages. They take pen and pencil well, so attendees can take notes right in the booklet.
Can I pick up the booklets instead?
Yes. Free Local Pickup is available in Brooklyn and Long Beach, which is handy for shows in New York or Southern California.